POLICY MANUAL

Payment Procedures - Policy DK

The School Board appoints the Superintendent as agent, and the Chief Financial Officer as deputy agent, to act for the Superintendent in the Superintendent’s absence or inability to perform, to examine all claims against it and, when approved, order or authorize payment thereof. A record of such approval and order or authorization shall be made in the minutes of the School Board. Payment of each claim shall be ordered or authorized by a warrant drawn on the treasurer or other officer charged by law with the responsibility for the receipt, custody and disbursement of the funds of the School Board. The face of the warrant shall state the purpose or service for which such payment is drawn and the date of the order entered or authority granted by the School Board.

The warrant shall be signed by the agent or deputy agent, and countersigned by the clerk or deputy clerk of the school board, made payable to the person or persons, firm or corporation entitled to receive such payment and recorded in the form and manner prescribed by the Board of Education.

However, (1) when the agent is the superintendent, who also occupies the position of School Board clerk, a countersignature from the chairman or vice-chairman is required and (2) when the deputy agent and the deputy clerk is one and the same person, the warrant must be countersigned by either the clerk or the agent of the School Board.

Each warrant shall be payable to the person or persons, firm or corporation entitled to receive payment. The face of the warrant shall state the purpose or service for which such payment is made and also that such warrant is drawn pursuant to authority delegated to such agent or his deputy by the School Board on July 2, 2013.

The agent and deputy agent must furnish a corporate surety bond. The School Board shall set the amount of such bonds and the premium therefor shall be paid out of the funds made available to the School Board.

The School Board authorizes the Superintendent, or his designee, to sign all contracts and agreements on behalf of the division, and, any other function so designated by the board.

Adopted: June 4, 2013
Revised: November 19, 2013
Revised: May 6, 2014

Legal Refs.:

Code of Virginia, 1950, as amended, §§ 22.1‑122, 22.1-122.1, 22.1-123.

Cross Ref.:

DG Custody and Disbursement of School Funds

DJB Petty Cash Funds

DGD Funds for Instructional Materials and Office Supplies

 

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