POLICY MANUAL

Sex Offender Registry Notification - Policy KN

The Lynchburg City school division recognizes the danger sex offenders pose to student safety. Therefore, to protect students while they travel to and from school, attend school or are at school-related activities, each school in the Lynchburg City school division shall request electronic notification of the registration or reregistration of any sex offender in the same or contiguous zip codes as the school. Such requests and notifications shall be made according to the procedure established by the Virginia Department of State Police (State Police).

Annual Notification
At the beginning of each school year, the Lynchburg City school division shall notify parents and employees of this policy. The school board will also annually notify the parent of each student enrolled in the school division of the availability of information in the Sex Offender and Crimes Against Minors Registry and the location of the Internet website.

Dissemination of Sex Offender Registry Information
Sex offender registry information should be provided to employees who are most likely to observe unauthorized persons on or near school property including but not limited to:

  • school bus drivers
  • employees responsible for visitor registration
  • employees responsible for bus duty
  • security staff
  • coaches
  • playground supervisors, and
  • maintenance personnel.

When registry information is disseminated, it shall include a notice that such information should not be shared with others and may only be used for the purposes discussed below. Employees who share registry information with others may be disciplined.

The Lynchburg City school division recognizes that it is the responsibility of local law enforcement to notify the community of potential public danger. Therefore, the division will not disseminate registry information to parents.

Use of Sex Offender Registry Information
Registry information shall only be used for the purposes of the administration of law-enforcement, screening current or prospective school division employees or volunteers and for the protection of school division students and employees. Registry information shall not be used to intimidate or harass others.

1. Registered Sex Offender Sighted. If a notified employee sees a registered sexoffender on or near school property, around any school division student, or attending any school division activity, the Superintendent or his designee shall be notified immediately. The Superintendent or his designee may, in his or her discretion, notify local law-enforcement.

2. School Volunteers and Student Teachers. Each staff member shall submit to thePrincipal the name and address of each volunteer the staff member proposes to use assoon as the person is identified. The Principal shall screen each student teacher andvolunteer’s name and address against the registry information. If a match is found, thePrincipal shall notify the Superintendent, who shall confirm the match. If the match isconfirmed, the Superintendent shall inform the individual, in writing, that he or shemay not serve as a volunteer or student teacher. The notice shall provide the reasonwith reference to this policy. The Superintendent shall provide a copy of the notice tothe Principal and staff member.

3. Contractors’ Employees. In addition to ensuring that the certification requirements ofPolicy DJF Purchasing Procedures are met, the Superintendent shall include thefollowing language in all Division contracts that may involve an employee of thecontractor having any contact with a student:

The contractor shall not send any employee or agent who is a registered sex offender to any school building or school property. Monthly, the contractor shall check the registry to determine if any employee is registered.

4. School Division Employees. Each time sex offender registry information is received,the principal shall review it to determine if a school division employee is registered. Ifa match is found, the Superintendent shall confirm or disprove the match with locallaw enforcement. If the match is confirmed, the Superintendent shall notify theSchool Board. The School Board will take the appropriate action to comply with statelaw which may include termination of employment.

5. Applicants for Employment. Before hiring any person, the Superintendent shalldetermine whether the prospective employee is a registered sex offender. If theprospective employee is a registered sex offender, he or she shall not be hired by thedivision.

6. Parents of Students and other Visitors.

Persons who have been convicted of a sexually violent offense, as defined in Va. Code §9.1-902, may be present at school during school hours or during school related orschool sponsored activities, on any school bus, or on any property, public or private, when such property is solely being used by an elementary or secondary school for a school-related or school-sponsored activity only as provided in Policy KNA Violent Sex Offenders on School Property.

When the school division learns that a parent of an enrolled student is a registered sex offender, other than a violent sex offender, the parent will be notified in writing that he or she is barred from being present at school or at school functions without the express written approval of the student’s principal. Such approval must be obtained in advance of the proposed visit and will state the conditions under which the parent may be present. When a parent who is a registered sex offender is permitted at school or at school functions he or she will be monitored to ensure that he or she does not come into contact with any children other than his or her own children. Principals will consider requests from registered sex offenders in accordance with procedures prescribed by the Superintendent.

When the school division learns that any person other than the parent of an enrolled student who is a registered sex offender, other than a violent sex offender, seeks to be present at school or at school functions, he or she will be notified in writing that he or she is barred from being present at school or school functions without the express written approval of the principal of the school the person seeks to visit or which sponsors the event the person seeks to attend. Such approval must be obtained in advance of the proposed visit and, if obtained, will state the conditions under which the person may be present. One of the conditions will be that the person will be monitored to ensure the safety of students, staff, and others. Principals will consider requests from registered sex offenders in accordance with procedures prescribed by the Superintendent.

7. Precautions to Protect Students. When the Superintendent determines it is necessary,because of the presence of a registered sex offender, alternative arrangements may bemade for bus and walking routes to and from school, recess and physical educationperiods, or any other activity in order to protect division students.

Requests for Registry Information
Anyone requesting registry information from the school division shall be referred to the State Police.

Adopted: February 18, 2014

Legal Refs.:

Code of Virginia, 1950, as amended, §§ 22.1-79, 22.1-79.3, 9.1-914, 9.1-918, 18.2-370.5, and 19.2-390.1.

Commonwealth v. Doe, 278 Va. 223 (Va. 2009).

Cross Ref.:

BBA School Board Powers and Duties

DJF Purchasing Procedures

KK School Visitors

KNA Violent Sex Offenders on School Property

KNAJ Relations with Law Enforcement Authorities

 

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