Policy DJ-RZ

A. Goods and Non-Professional Services
All purchases estimated to be less than $30,000 in value, shall not be subject to the requirements of the competitive sealed bidding procedures as described in policy DJAZ Purchasing Authority; provided, however, that:

  1. For amounts more than $2,500, but less than $5,000 on individual items or groups of items, competitive pricing from three sources via catalog quotes shall be sought (but may be waived by the Chief Financial Officer due to emergency or time related circumstances).
  2. For amounts over $5,000 but less than $10,000 on individual items or groups of items, four written quotations, recorded on quotations request form, shall be sought.
  3. For amounts over $10,000 but less than $30,000, for individual items or groups of items, four written quotes will be sought and responses will be filed with the finance office to accompany the purchase order.

B. Professional Services
All professional services will be in accordance with the Virginia Public Procurement Act and the City of Lynchburg’s Procurement Policies and Procedures as set forth in Chapter 18.1 of the Code of the City of Lynchburg.

C. The IT, School Nutrition, Facilities, and Transportation departments will follow the guidelines in accordance with the City of Lynchburg’s Procurement Policies and Procedures.

Approved by Superintendent: August 2, 1983
Revised by Superintendent: August 1, 1989
Revised by Superintendent: September 2, 1997
Revised by School Board: February 19, 2002
Revised by School Board: November 6, 2019