Policy DJAZ

The Superintendent with the School Board's formal approval may designate a qualified employee to serve as the purchasing agent for the Board. In this capacity, the agent for the Board may purchase or contract for all supplies, materials, equipment, and contractual services required by the school division subject to federal and state laws and regulations and School Board policies. All purchases made by the school division will be in accordance with the Virginia Public Procurement Act and the City of Lynchburg’s Procurement Policies and Procedures as set forth in Chapter 18.1 of the Code of the City of Lynchburg.

All personnel in the division who desire to purchase equipment and supplies shall follow the established Lynchburg City School procurement procedures for the issuance of a requisition or purchase order. All purchase orders must be forwarded to the Superintendent or Superintendent’s designee, for approval and processing.

Internal Controls

The Superintendent, or Superintendent’s designee, establishes appropriate procedures for internal accounting controls.

Purchasing and Contracting

Lynchburg City School Board encourages full and open competition whenever practicable among potential contractors and suppliers by competitive bidding practices; to centralize purchasing and contracting within the school division to realize the economies resulting therefrom; and to seek maximum educational value for every dollar expended.

Adopted: November 6, 2019

Legal Refs.:

Code of Virginia, 1950, as amended, §§ 2.2-4300 et seq.; 22.1-68, 22.1-70, and 22.1-78.

School Board Resolution adopted on June 16, 2009; Section 18.1-1 of the Code of the City of Lynchburg.

Cross Refs.:

DGC School Activity Funds
DGD Funds for Instructional Materials and Office Supplies
DJ Small Purchasing
DJB Petty Cash Funds
DJF Purchasing Procedures