Policy GCBD-RU

Vacation must be earned prior to use. Any exceptions, due to extenuating circumstances, must be approved in writing by the Superintendent.

A. Scale

Full-time administrative and classified personnel who work a twelve-month, 260-day contract will earn annual vacation leave as follows:

1-60 months of service credit 1.00 day per month
61-120 months of service credit 1.25 days per month
121-180 months of service credit 1.50 days per month
181-240 months of service credit 1.75 days per month
241+ months of service credit 2.00 days per month

B. Prior Service Credit

Prior service credit will be granted as follows:

1. Administrators will receive one year (12 months) of vacation service credit for each two full-time years of teaching experience in a school accredited by a state or regional accrediting agency. Administrators having prior service in a school or school division accredited by a state or regional accrediting agency will receive one year of vacation eligibility service credit for each year of full-time administrative service with that system or agency.

2. Non-twelve month Lynchburg City School employees transferring to a 12 month position within our division will receive one year (12 months) of vacation service credit for every two years of full-time Lynchburg City School employment. A full year of employment is determined to be 180 or more days during one school year.

C. Accumulated Vacation Leave

Under no circumstances can an eligible employee carry over more than thirty-six (36) vacation days on June 30 of each year.
Employees planning to retire or resign will be paid for the accumulated vacation time up to the maximum of 36 days at the daily rate of pay based on their current annual VRS reportable contract.

D. Limitations

Vacation requests must be submitted in advance and approved by the supervisor. Vacation time may be taken in half or full day increments. Other absences from assigned duties may be granted for less than one hour and will not be charged against vacation leave. Such absences should be permitted for building administrators only when students are not in attendance, when a substitute is not required, or in cases of extreme emergencies.

Adopted by School Board: June 19, 1973 (retroactive to July 1, 1972)
Revised by School Board: January 1, 1981
Revised by School Board: November 2, 1982
Revised by School Board: August 2, 1983
Revised by School Board: September 3, 1985
Revised by School Board: February 1, 1994
Revised by School Board: June 15, 1999
Revised by School Board: October 17, 2000
Revised by School Board: December 6, 2005
Revised by School Board: February 7, 2017
Revised by School Board: March 6, 2018