Policy GCBD-RW

A. Personal Leave: No Deduction in Pay

Full-time employees not eligible for vacation leave will be advanced personal leave at a rate of two days per year. New employees who begin work between July 1 and December 31 accrue two personal leave days. New employees who begin work between January 1 and June 30 accrue one personal leave day. A maximum of five personal leave days may be accumulated by an employee. Once personal leave has accumulated to five days, the employee will receive sick leave days in lieu of days that would have been awarded as personal leave.

Employees eligible for personal leave are discouraged from requesting such leave at times when a substitute may not be able to adequately handle the responsibilities of the job. Specifically, a personal leave request will be disapproved, unless there are extenuating reasons, during the following periods:

  1. The first ten student days and the last ten student days of the school year,
  2. The day before and the day after a local, state, or national holiday as established and announced by the School Board.

A written, detailed statement must be submitted to the director for personnel if, for extenuating reasons, personal leave is requested during these periods.

B. Leave Without Pay or “Dock”

Once an employee depletes his/her personal leave, all other absences other than sick leave or professional leave will be deducted from pay at the daily rate.

C. Substitute Coverage

If personal leave is approved by the school principal and the Director for Personnel, the procurement of a substitute, if required, is automatically authorized.

D. Exceptions

Principals must exercise judgment in granting time away from school for emergencies which occur during the school day. Personal leave may be taken in one hour increments and cannot be used in conjunction with any other leave. Other absences from assigned duties may be granted for less than one hour and will not be charged against personal leave. Such absences should be permitted only when students are not in attendance, when a substitute is not required, or in cases of extreme emergency. Questions regarding this regulation should be referred to the Director for Personnel.

Approved by Superintendent: October 17, 1978
Revised by Superintendent: December 1, 1982
Revised by Superintendent: August 2, 1983
Revised by Superintendent: August 20, 1984
Revised by Superintendent: December 4, 1990
Revised by School Board: September 20, 2005
Revised by School Board: March 6, 2018