Student Records

Information Technology

The school maintains a scholastic record for each student, which is stored in a secure central location under the supervision of the principal. The scholastic record is limited to data needed by the school to assist the student in his/her personal, social, educational, and career development. You, as the parent, have the right to review and challenge the content of scholastic records in accordance with Management of Students' Scholastic Record in the Public Schools of Virginia. All records are maintained in a confidential manner and are released only with written permission of the parent (or the student 18 years or older) except to individuals and/or agencies approved by State and Federal Law.

Upon request, without prior written consent, a student's scholastic record shall be disclosed to parents, students and other authorized persons as permitted by state and federal law. Requests for copies of records or transcripts shall be granted immediately, if possible, otherwise within 14 days. The person requesting the information is expected to pay for the copying, (.20 cents per page or $3.00 per complete transcript). Anyone other than the parent or guardian must have written permission from the parent or guardian (or the student 18 years or older) before receiving information from a student's scholastic record.

Authorized persons from the Child Protective Services and Foster Care Services, both agencies of the Division of Social Services, have the right to information from a child's school records, the right to interview the child alone or with a school staff member, and the right to remove a child from the school without the parent's or guardian's permission.

 
General Information

Student records are kept at the high school for one year after graduation. Then they are sent to the School Administration Building.

 
Cost

Transcript cost is $3.00 per copy. Lynchburg City Schools accepts cash and money orders. No personal checks accepted.

 
Request Your Transcript

To request a transcript, please forward the following information to the address below:

  • your name (also include maiden name)
  • date of birth
  • the year you graduated or your last attendance date
  • name of the high school
  • where the transcript should be sent

Send request to:

Lynchburg City Schools
Attention: Student Records
P.O. Box 2497
Lynchburg, VA 24505-2497

Anyone 18 years or older must submit a signed written request in order to receive their transcript or other information from their student record. A parent or friend may call or personally pick up the transcript. However the signed written request must be received in our office before we can release the transcript.

Click Here for Authorization to Release School Records.

The Division Registrar office will be open to the public each Monday, Wednesday, and Friday from 8:30 a.m. until 4:00 p.m.
 
There is a $2.00 fee for each copy of information from student records for purposes other than transcripts. This includes information for the DMV and Social Security.

 
GED Information

GED scores are available at www.ged.com. Users must create an account and login to retrieve records.

 
Graduation Verification

There is a $2.00 charge for graduation verification for employment or a copy of the immunization record. A signed written request must be submitted with the information listed above.

An employer may call and verify if an employee graduated. Additional information can only be obtained after a signed written release by the employee has been submitted to the Registrar's Office.

 
Identification Card

For information provided to the Department of Motor Vehicles (for obtaining an identification card) there is a $2.00 charge. A signed written request must be submitted with the information listed above.

 
How long will it take to receive my information?

3 to 7 working days.